National Secretary

Opportunity Closes: Wednesday, 3rd of November 2021 at 11:59 pm AWST.

Applications are now open for the position of National Secretary on the National Executive, the senior operating body of UN Youth Australia. National Executive vacancies represent amazing opportunities to be part of the team that guides the implementation of UN Youth Australia’s national strategy and mission, and to play key roles in leading a range of portfolios. 

All members must be between the ages of 18 to 25 (inclusive) at the time of their appointment and eligible for Associate Membership of either a Division of UN Youth Australia or the national organisation. They must hold, or be eligible to hold, a Working With Children Check (WWCC) or state and territory equivalent.

About the Role

The National Secretary is the Chief Administrative and Legal Officer of UN Youth Australia, Company Secretary, and Secretary of the Board and National Executive. They are responsible for facilitating a range of administrative processes, directing the organisation’s data management and strategy, and ensuring compliance with our internal and external legal obligations. They are also an ex-officio member of the Board Governance Committee.

The National Secretary is responsible for:

  • Facilitating administrative processes related to UN Youth Australia’s Google Workspace and Constituent Relationship Management software;
  • Overseeing the National Data Committee’s data management and analysis work, and directing the UN Youth Australia’s data strategy;
  • Ensuring compliance with our internal and external legal obligations (Constitution, Bylaws, ACNC, ASIC);
  • Proposing reforms and improvements to our governance structure and administrative processes;
  • Coordinating the administration of weekly NExec and monthly Board meetings, including taking detailed minutes and distributing these to the broader membership, organising the submission of papers & proposals, and circulating agendas; and
  • Communicating with and providing support to Divisional Administrative Directors with regards to legal and administrative practices.

Additionally, the National Secretary is expected to demonstrate the following core competencies:

Essential Criteria

  • Demonstrated high level of attention to detail; 
  • Ability to communicate effectively and with clarity;
  • Organisation and time management skills;
  • Ability to work to deadlines;
  • Capacity to understand, synthesise large amounts of information and organisational policy (and if necessary, communicate this to others);
  • Demonstrated commitment to integrity in their work.

Desirable Criteria

  • Willingness and ability to drive initiatives that improve operational processes and efficiency;
  • Ability to work collaboratively in a team environment;
  • Ability to support and execute strategic direction for UN Youth Australia’s administrative portfolio;
  • Experience in data management and minuting.

About the National Executive

The National Executive (NExec) is the operating body of UN Youth Australia, a company limited by guarantee that serves as the federal body for eight UN Youth state and territory divisions. The National Executive consists of ten officers, each holding a specific portfolio. The National Executive is appointed by the Board of Directors with the exception of the National President, which is elected by Voting Members (Divisions). 

What does the National Executive do? 

The National Executive’s role is to run the day-to-day operations of the national organisation and help guide the strategy for the entire organisation. This involves overseeing the organisation’s administration, finances, educational content and mission, external relations, national and international programs, and volunteer management. 

What is the time commitment of being on NExec? 

Each National Executive member is typically appointed for a 12-month term, with the possibility of an extension. During this time, each officer should aim to attend: 

  • Weekly National Executive teleconference meetings (usually for 2 hours). 
  • Two times yearly National Executive Face to Face meetings (usually held over three days each time in February and August, in locations to be determined) 
  • Twice yearly National Council meetings (held over one week each time in July in Sydney and December in Adelaide). 

Reimbursements are made for travel and accommodation for National Councils and National Executive Face to Face meetings. 

National Executive members serve in a volunteer capacity and do not receive a financial compensation or a stipend for their service. The estimated time commitment for National Executive members is 15-20 hours per week on their portfolio. 

Oversight and accountability 

Each member of the National Executive is directly overseen by the National President and will undergo performance reviews conducted by the Board of Directors at least twice a year. 

Each member of the National Executive signs a Confidentiality Agreement and a Volunteer Agreement developed in collaboration with the HR Committee of the Board of Directors that agrees the volunteer’s role and responsibilities and ways of working with the Board.

About the UN Youth Australia

UN Youth Australia is a not-for-profit, youth-led organisation that aims to build the people’s movement for the United Nations through the education and empowerment of young Australians. We seek to provide young Australians with a global education, including knowledge of the social and political problems confronting the world and the skills needed to address them.   

We run a large range of international, national and local programs designed to provide this empowerment through education, with a focus on students aged 15 to 19. Within Australia, we organise State/Territory and National Conferences, Evatt (a national Model UN competition), and Voice (a junior public speaking competition). Internationally, we coordinate educational tours of Europe, the United States, the Middle East, East Timor, and New Zealand for secondary school students. We also work directly with the Australian Government to promote youth empowerment. In collaboration with the Department of Foreign Affairs and Trade, we nominate an Australian Youth Representative to the United Nations General Assembly.

How to apply:

Opportunity Closes: Wednesday, 3rd of November 2021 at 11:59 pm AWST.

Applications should be submitted the form below or via this form: https://unyouth.wufoo.com/forms/national-executive-2022-positions/

Your application should include: 

  • Your name, age and division (state/territory);
  • Your best phone number and email address;
  • Your WWCC number or local equivalent (if you have one);
  • A resume of relevant experience, not to exceed one A4 page; and 
  • A statement addressing the core competencies outlined below and your vision for the role, not to exceed two A4 pages.

Appointment

The roles will be appointed by UN Youth Australia’s Board of Directors in November 2021. The successful candidates will be appointed for a 12-month term starting 1st January 2022, with the possibility of an extension.

Questions

Please direct any questions to the outgoing President, Georgina Ryan at president@unyouth.org.au

Please note: This is a role undertaken on a voluntary basis and positions will not be financially compensated for any hours spent volunteering for the organization.

Apply here:

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