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National Secretary

    Applications are now open to become the National Secretary of the National Executive of UN Youth Australia

    This vacancy represents an amazing opportunity to be part of the team that
    guides the implementation of UN Youth Australia’s national strategy and
    mission, and to shape the future of one of UN Youth’s most important

    All members must be under the age of 26 at the time of their appointment
    and eligible for Associate Membership of either a division of UN Youth
    Australia or the national organisation. They must hold, or be eligible to hold, a
    Working with Children Check (WWCC) or state or territory equivalent.


    The National Executive (NExec) is the operating body of UN Youth Australia, a
    company limited by guarantee that serves as the federal body for eight UN Youth
    state and territory divisions. The National Executive consists of ten officers, each
    holding a specific portfolio. The National Executive is appointed by the Board of
    Directors with the exception of the National President, which is elected by Voting
    Members (divisions).

    What does the National Executive do?
    The National Executive’s role is to run the day-to-day operations of the national
    organisation and help guide the strategy for the entire organisation. This involves
    overseeing the organisation’s administration, finances, educational content and
    mission, external relations, national and international programs, and volunteer

    What is the time commitment of being on NExec?
    Each National Executive member is typically appointed for a 12-month term, with the
    possibility of an extension. During this time, each officer should aim to attend:
    ● Weekly National Executive teleconference meetings (usually for 2 hours).
    ● One National Executive Face to Face meeting (usually held over three days
    each time in February, in location to be determined)
    ● Twice yearly National Council meetings (held over one week each time in July
    2024 in Brisbane and December 2024 in Sydney).

    Reimbursements are made for travel and accommodation for National Councils and
    National Executive Face to Face meetings.
    National Executive members serve in a volunteer capacity and do not receive a
    financial compensation or a stipend for their service. The estimated time commitment
    for National Executive members is 15-20 hours per week on their portfolio.

    Oversight and accountability
    Each member of the National Executive is directly overseen by the National
    President and will undergo performance reviews conducted by the Board of Directors
    at least twice a year.
    Each member of the National Executive signs a Volunteer Agreement which outlines
    the volunteer’s role,responsibilities and ways of working.

    The National Secretary is the Chief Administrative and Legal Officer of
    National, Company Secretary, and Secretary of the Board, NExec, and
    members’ meetings. An interest in ensuring a high standard of work at both a
    National Executive and Board level is therefore essential. The National
    Secretary is responsible for ensuring compliance with our internal and
    external legal obligations (Constitution, Bylaws, ACNC, ASIC), keeping
    members updated with the actions of the Board and the National Executive,
    and proposing reforms and improvements to our governance structure.

    The National Secretary is responsible for:

    ● Taking detailed minutes of weekly National Executive and monthly
    Board of Director meetings and distributing these to the broader
    organisational membership;
    ● Coordinating budget and proposal submissions to the Board of
    Directors and various Board Committees in the two weeks leading up
    to each monthly Board meeting;
    ● Circulating monthly agendas to the Board and weekly agendas to the
    National Executive for their meetings;
    ● Responding to enquiries from external stakeholders, and directing
    them to relevant officers within the organisation;
    ● Maintaining an up to date contact list of all Divisional and National
    officers in the organisation;
    ● Maintaining up to date governance documents (such as Bylaws,
    Federal Welfare Policy) on intranet and internet sources;
    ● Reporting to the ACNC and ensuring compliance with all relevant legal
    ● Communication and providing support and training to Divisional
    Administrative Directors with regards to legal and administrative
    practices within UN Youth Australia in addition to the use of
    technological aids for admin purposes (including SalesForce and
    Wufoo); and
    ● Managing UN Youth Australia’s Diversity and Access Program, which
    includes collating data relating to student participation in UN Youth
    Australia Divisional and National events, and coordinating the process
    of setting engagement targets by Divisions.

    Additionally, the National Secretary is expected to demonstrate the
    following core competencies:

    Essential Criteria
    ● Demonstrated high level of attention to detail;
    ● Ability to communicate effectively and with clarity;
    ● Organisation and time management skills;
    ● Ability to work to deadlines;
    ● Capacity to understand, synthesise large amounts of information and
    organisational policy (and if necessary, communicate this to others);
    ● Demonstrated commitment to integrity in their work

    Desirable Criteria
    ● Willingness and ability to drive initiatives that improve operational
    processes and efficiency;
    ● Ability to work collaboratively in a team environment;
    ● Ability to support and execute strategic direction for UN Youth
    Australia’s administrative portfolio.
    ● Experience in data management (particularly using SalesForce) and

    How to apply

    Your application should include:
    ● Your name, age and division (state/territory)
    ● Your best phone number and email address
    ● Your WWCC number or local equivalent (if you have one)
    ● A resume of relevant experience, not to exceed one A4 page
    ● A statement addressing the core competencies outlined below and
    your vision for the role, not to exceed two A4 pages

    Applications close at 11:59pm AWST on Sunday 5 November

    The roles will be appointed by UN Youth Australia’s Board of Directors in
    November 2023. The successful candidate will commence their term on 1
    January 2024. The term will run until the end of 2024.

    Please direct any questions to the National President, Michael
    Donaghue-Evans, at president@unyouth.org.au.