Opportunity Closes: 11:59pm AWST on Sunday 18th December, 2022
Applications are now open to become the National Secretary of the National Executive of UN Youth Australia
This vacancy represents an amazing opportunity to be part of the team that guides the implementation of UN Youth Australia’s national strategy and mission, and to shape the future of one of UN Youth’s most important programs
All members must be under the age of 26 at the time of their appointment and eligible for Associate Membership of either a division of UN Youth Australia or the national organisation. They must hold, or be eligible to hold, a Working with Children Check (WWCC) or state or territory equivalent.
About the Role
The National Secretary is the Chief Administrative and Legal Officer of National, Company Secretary, and Secretary of the Board, NExec, and members’ meetings. An interest in ensuring a high standard of work at both a National Executive and Board level is therefore essential. The National Secretary is responsible for ensuring compliance with our internal and external legal obligations (Constitution, Bylaws, ACNC, ASIC), keeping members updated with the actions of the Board and the National Executive, and proposing reforms and improvements to our governance structure.
The National Secretary is responsible for:
- Taking detailed minutes of weekly National Executive and monthly Board of Director meetings and distributing these to the broader organisational membership;
- Coordinating budget and proposal submissions to the Board of Directors and various Board Committees in the two weeks leading up to each monthly Board meeting;
- Circulating monthly agendas to the Board and weekly agendas to the National Executive for their meetings;
- Responding to enquiries from external stakeholders, and directing them to relevant officers within the organisation;
- Maintaining an up to date contact list of all Divisional and National officers in the organisation;
- Maintaining up to date governance documents (such as Bylaws, Federal Welfare Policy) on intranet and internet sources;
- Reporting to the ACNC and ensuring compliance with all relevant legal obligations;
- Communication and providing support and training to Divisional Administrative Directors with regards to legal and administrative practices within UN Youth Australia in addition to the use of technological aids for admin purposes (including SalesForce and Wufoo); and
- Managing UN Youth Australia’s Diversity and Access Program, which includes collating data relating to student participation in UN Youth Australia Divisional and National events, and coordinating the process of setting engagement targets by Divisions.
Additionally, the National Secretary is expected to demonstrate the following core competencies:
- Demonstrated high level of attention to detail;
- Ability to communicate effectively and with clarity;
- Organisation and time management skills;
- Ability to work to deadlines;
- Capacity to understand, synthesise large amounts of information and organisational policy (and if necessary, communicate this to others);
- Demonstrated commitment to integrity in their work
- Willingness and ability to drive initiatives that improve operational processes and efficiency;
- Ability to work collaboratively in a team environment;
- Ability to support and execute strategic direction for UN Youth Australia’s administrative portfolio.
- Experience in data management (particularly using SalesForce) and minuting
About the National Executive
The National Executive (NExec) is the operating body of UN Youth Australia, a company limited by guarantee that serves as the federal body for eight UN Youth state and territory divisions. The National Executive consists of ten officers, each holding a specific portfolio. The National Executive is appointed by the Board of Directors with the exception of the National President, which is elected by Voting Members (divisions).
What does the National Executive do?
The National Executive’s role is to run the day-to-day operations of the national organisation and help guide the strategy for the entire organisation. This involves overseeing the organisation’s administration, finances, educational content and mission, external relations, national and international programs, and volunteer management.
What is the time commitment of being on NExec?
Each National Executive member is typically appointed for a 12-month term, with the possibility of an extension. During this time, each officer should aim to attend:
- Weekly National Executive teleconference meetings (usually for 2 hours).
- Two times yearly National Executive Face to Face meetings (usually held over three days each time in February and August, in locations to be determined)
- Twice yearly National Council meetings (held over one week each time in July 2022 in Sydney and December 2022 in Adelaide).
Reimbursements are made for travel and accommodation for National Councils and National Executive Face to Face meetings.
National Executive members serve in a volunteer capacity and do not receive a financial compensation or a stipend for their service. The estimated time commitment for National Executive members is 15-20 hours per week on their portfolio.
Oversight and accountability
Each member of the National Executive is directly overseen by the National President and will undergo performance reviews conducted by the Board of Directors at least twice a year.
Each member of the National Executive signs a Volunteer Agreement which outlines the volunteer’s role, responsibilities and ways of working.
How to apply:
Opportunity Closes: 11:59pm AWST on Sunday 18 December, 2022.
Your application should include:
- Your name, age, pronouns and division (state/territory)
- Your best phone number and email address
- A resume of relevant experience, not to exceed one A4 page
- A statement addressing the core competencies outlined in the position description and your vision for the role, not to exceed two A4 pages
This role will be appointed by UN Youth Australia’s Board of Directors in April, with the role commencing by the beginning of May.
Please direct any questions to the National President, Michael Donaghue-Evans, at email@example.com.
Please note: This is a role undertaken on a voluntary basis and positions will not be financially compensated for any hours spent volunteering for the organization.